Vivaldi Media · Legal Centre

Clear principles.
Defined rights.

Legal information for using this website, contacting Vivaldi Media and commissioning creative work.

Legal Notice

Website operator

Trading name: Vivaldi Media
Managing Director: Jelena
Contact: info@vivaldi-media.com

Hosting and communications infrastructure

The website, domain-related services and business email infrastructure are provided through OVHcloud services.

Content and external links

Website information is prepared with reasonable care but is general in nature and may change. External websites remain the responsibility of their respective operators. A link does not constitute an endorsement or guarantee of third-party content.

Privacy & Cookies

Controller and scope

Vivaldi Media is the controller for personal data processed through this website. Privacy enquiries may be sent to info@vivaldi-media.com.

Data processed

Website access: OVHcloud systems may process IP address, date and time, requested resource, referrer, browser and device information in server logs for security, delivery and troubleshooting.
Enquiries: name, email, company, location and message content are transmitted to info@vivaldi-media.com to answer a request and prepare or perform a contract.
Consent preferences: a strictly necessary preference cookie records the visitor’s cookie choice for up to six months.
Analytics: Plausible provides aggregate, cookie-free traffic measurement. Microsoft Clarity provides heatmaps and session insights only after analytics consent; sensitive form fields are excluded from analytics. No advertising or remarketing provider is active.

Purposes and legal bases

Data may be processed to operate and secure the website, respond to enquiries, prepare or perform contracts, comply with legal duties and—only where required—on the basis of consent. Under the GDPR, the relevant bases may include Article 6(1)(a), (b), (c) and (f), depending on the activity.

Recipients, transfers and retention

Data is not sold. It may be disclosed to OVHcloud and other contracted providers only where necessary and subject to appropriate agreements. Any transfer outside the EEA or another applicable protected area must use a lawful safeguard. Enquiry data is retained only as long as required for the request, contract, legal obligations or legitimate record-keeping.

Your rights

Subject to the applicable law, individuals may request access, correction, deletion, restriction, portability or objection and may withdraw consent without affecting earlier lawful processing. A complaint may be submitted to the competent data-protection authority once the establishment and authority are confirmed.

Cookie controls

Necessary technology cannot be disabled because it records privacy choices and supports core operation. Analytics and marketing categories remain optional. Select at any time to review or change the choice.

A clear first step

From first brief to written proposal.

01Briefing
Purpose, audience, timing and intended use.
02Scope & rights review
Deliverables, formats, territory, term and dependencies.
03Written proposal
Scope, price, schedule, rights and assumptions in one document.
04Approval
Production begins once the agreed proposal or contract is accepted.

Terms of Business

Version · 16 September 2026

1. Scope and priority

These terms are intended for professional creative, marketing, music, film, photography, consulting and licensing engagements. A written proposal, statement of work or individual agreement takes priority where it expressly differs. Mandatory consumer or other statutory rights remain unaffected.

2. Proposals and formation

Website descriptions are invitations to discuss and do not constitute binding offers. A project starts only after written acceptance of a proposal or contract and satisfaction of any stated deposit or prerequisite.

3. Scope, timing and cooperation

Deliverables, milestones, revisions, formats and responsibilities are those stated in the accepted proposal. Timelines depend on timely client materials, decisions, access and approvals. Delays or changes outside the agreed scope may require a revised schedule and fee.

4. Fees and payment

Fees, currency, taxes, deposits, expenses and payment dates are defined in the proposal. Unless agreed otherwise, additional work is quoted separately. Rights may be withheld until all amounts relating to the relevant work are paid.

5. Creative process and approvals

Creative services involve professional judgement and iterative development. The client is responsible for reviewing proofs and giving consolidated, authorised feedback. Approval of a stage permits work to continue and may limit later changes without additional cost.

6. No guarantee of commercial results

Vivaldi Media undertakes to perform agreed services with reasonable professional care. No particular audience reach, platform performance, ranking, revenue, sales, media coverage, conversion, business result or uninterrupted third-party availability is promised. Forecasts, concepts and strategic observations are not guarantees.

7. Intellectual property and client materials

Pre-existing rights, methods, tools, catalogue works and know-how remain with their respective owners. The client warrants that materials it supplies may lawfully be used for the project and is responsible for necessary permissions. Final usage rights are granted only as stated in the written agreement and normally after full payment.

8. Technology and third parties

AI-assisted tools may support ideation, production or adaptation under human creative direction where appropriate. Platform rules, distributors, collecting societies, stock providers, performers, locations and other third parties may impose separate terms or approvals. Vivaldi Media is not responsible for independent platform changes, suspension or service interruption beyond its reasonable control.

9. Cancellation, postponement and force majeure

Committed work, reserved production time and non-refundable third-party costs remain chargeable as set out in the proposal. Either party may suspend performance where the other materially breaches and fails to remedy after reasonable notice. Neither party is responsible for delay caused by events beyond reasonable control, but both will cooperate to reduce the impact.

10. Liability

Nothing excludes liability that cannot lawfully be excluded, including where applicable liability for intent, gross negligence, injury or mandatory statutory rights. Subject to such law, liability is limited to foreseeable direct loss connected with the affected engagement and, where legally permitted, to the fees paid for that engagement. Indirect or consequential business losses are excluded to the extent permitted by law.

11. Confidentiality

Non-public commercial, creative and technical information disclosed for a project must be treated confidentially and used only for that engagement, except where disclosure is legally required or the information is already lawfully public.

12. Governing law and disputes

Mandatory applicable law and jurisdiction rules remain unaffected. The parties should first attempt to resolve a dispute in good faith.

Music & Licensing

Our music and audiovisual work is protected under applicable copyright and related-rights frameworks, including the principles of the Berne Convention. Specific usage rights are granted only through a written agreement.

Rights we can grant

Vivaldi Media licenses music from catalogues for which it controls, administers or is authorised to grant the relevant rights. Availability and chain of title are confirmed for the intended project before a licence is issued.

Every licence is specific

The written agreement defines the selected work, permitted media, territory, term, audience, channels, versions, editing rights and degree of exclusivity. A licence for one project or platform does not automatically include other uses, advertising, public performance, broadcast, resale, sublicensing or use in machine-learning datasets.

Separate rights and obligations

Composition, lyrics, master recording, performer, synchronisation, mechanical, communication-to-the-public and neighbouring rights may be distinct. Depending on the country and use, venues, broadcasters, platforms or clients may require additional permissions or payments to collecting societies. These obligations are identified where reasonably possible and allocated in the agreement.

No blanket worldwide claim

International copyright protection is territorial and influenced by national law and international treaties. Vivaldi Media therefore confirms the territory and rights for each licence rather than making a blanket representation that every possible right is owned worldwide.

Clear principles.Defined rights.